Exhibitor Information

Basic Info

Date

Wednesday September 18, 2025

Location

Cannery Hall
1 Cannery Row, Nashville, TN 37203

Schedule

Exhibitor X DL Happy Hour

This is an optional casual Meet & Greet for Exhibitors and Designlight employees. More info to come!

Date: Wednesday, September 17, 2025 from 4:30-6:30pm

Location: Jelly Roll’s Goodnight Nashville

Trade Show Load In / Set Up

Starting at 8:00 AM on Thursday 9/18 (show day). There is no early set up at the venue location. Set up must be complete by 11am for event start.

CEU Courses

10:00AM, 11:30AM, 2:00PM, 3:30PM (Each CEU course is 1 hour)

Trade Show Hours

11:00AM to 5:30PM

Cocktail Hour

5:00PM-6:30PM

Passed Appetizers

4:30PM-6:30PM

Passed Dessert

6:30PM-7:30PM

Entertainment

5:30PM-8:00PM Uncle Kracker https://unclekracker.com/

Trade Show Load Out

8:00PM – 10:00PM Must be out by 10PM- no cars can be left in parking lot past 10:00

Load-in and Load-Out

Exhibitor Set-Up

Starting at 8:00 AM on Thursday 9/18 (show day). There is no early set up at the venue location. Set up must be complete by 11am for event start.

Load-In

DAY OF EVENT: Equipment can be carried into the venue starting at 8 am. (see note below for early shipments prior to the event).

ALL boxes/sample cases must fit under your table or be taken to your vehicle for storage during the event. There are no box holding areas.

Load-Out

Following the concert after 8:00 pm. (must be completely cleared out by 10pm) *please make sure all fixtures are turned off at 5:30pm as to not interfere with the entertainment.

Load-out should not begin until after the Concert if you are located in the main concert bar room. If you are located in one of the other 2 rooms you may begin breakdown after 5:30pm but must make an effort to not block any hallways, etc where guests will still be traveling through.

All Exhibitors must hand carry their own samples with them out at the end of the event. Designlight is not responsible for any items left behind and cannot guarantee it will not be discarded if not taken.

All exhibitors must be fully packed and leave the building by 10pm

Material Handling

Designlight Samples

If you will be using Designlight Agency Samples please email jessica@designlight.net no later than 8/26/25 with your required list.

Advanced Shipping

Shipping in Advance to venue is prohibited. Advanced Shipping to Designlight is allowed but each box must be clearly marked with your Company Name and “Designlight Tradeshow “

Advance shipments to Designlight Must be received no later than 9/09/25

It is the Reponsibility of the Exhibitor to come and pick up their samples from the Designlight office and hand carry them to the tradeshow themselves. It is also the Reponsibility of the Exhibitor to bring their samples back to the Designlight office themselves after the event if they wish for Designlight to ship their items back. Designlight will not be offering delivery to or from the event for Exhibitors items for 2024

Office Hours for Pickup

Samples can be picked up the day before the event ( 8AM-4PM) or the morning of the event ( 7AM – 8AM)

Office Hours for Returns

Samples can be returned to the Designlight office for return shipment on 09/19/24 8AM – 4PM

Design Light
(Exhibitor Name)

1508 Elm Hill Pike
Nashville, TN 37210
c/o Shipper’s Name, address and phone number

Return Shipping

All samples returned to the Designlight office after the event should be taped up and the return shipping label should be on the box.

Freight Shipments

Please email jessica@designlight.net if you will be shipping samples via freight carrier.

We will need to make sure we have room in our warehouse to accommodate the shipment.

Delivery / Pick up hours are M-F 9:00 AM – 3:00 PM CST.

No Pallets larger than 8′. We do not have a drive-up dock. But, we do have a forklift to unload pallets. No lift gate required.

Pre-Arrange for your pallets to be picked up on – 9/19/24 between the hours of 9AM – 3PM CST

Attn: Nick Kirtland 615-734-9576 Please include a Bill of Lading for all shipments being returned via freight carrier.

Exhibitor Parking

Please Park in the Cannery Parking lot just across from the entrance

Exhibitors will receive a Full day self validation ticket to put toward parking at the venue if needed

Shipping Charges

Prepay all shipping charges. Designlight will not accept or be responsible for C.O.D. shipments